Employment

The Mystic Santa Fe Wedding Director & Coordinator is responsible for answering all leads and inquiries regarding potential wedding ceremonies, receptions, rehearsal dinners and any other wedding-related events. They schedule and perform all tours of the venue, answer all questions and provide quotes for potential wedding couples.

They are the in-house option for the required coordinator should the couple’s guest list exceed 25 guests. The in-house coordinator is responsible for coordinating all aspects of a wedding ceremony and reception. Wedding Coordinators work closely with the bride and groom to ensure that their wedding day is a memorable and stress-free experience. They are responsible for managing vendors, creating timelines, and ensuring that all details are executed flawlessly. Wedding Coordinators must be highly organized, detail-oriented, and have excellent communication skills. They should also have a strong understanding of wedding traditions and be able to provide guidance and advice to the bride and groom. This is a creative and dynamic role that requires a passion for event planning and a commitment to delivering exceptional customer service.

Duties and Responsibilities

• Receive and respond to all emails, texts, phone calls & any other messages regarding potential weddings or wedding related events
• Schedule and perform all tours of venue
• Answer all potential wedding couples questions
• Provide quotes upon request
• Manage calendars of booked weddings and wedding-related events
• Provide preferred vendor list
• Calculate bar and alcohol minimums, ensure invoicing, communicate with couple about custom cocktails, preferred wine selections and any other bar related special requests
• Secure in-house rental invoicing
• Provide BEO 2 weeks prior to event date
• In-house coordinator for client hire
  • Assist the betrothed couple with timeline
  • Communicate with all vendors, perform all site visits
  • Help couple with layout and flow of event
  • Provide assistance with rehearsal
• Day of:
  • Verify vendors arrival times
  • Receive 3rd party rentals
  • Execute set up per couples instructions
  • Ensure that all vendors and events adheres to the timeline
  • Facilitate any stage changes
  • Bus and clean throughout the event
  • Pack up all rentals and have ready for pickup
  • Clean up all trash, in-house rentals & any other decor
  • Return couples’ security deposit

Requirements & Qualifications

• Excellent organizational and time-management skills
• Ability to manage multiple tasks and priorities
• Strong communication and interpersonal skills
• Ability to work well under pressure and meet deadlines
• Attention to detail and problem-solving skills
• Knowledge of wedding traditions and customs
• Proficient in Google workspace and event management software
• Ability to work flexible hours, including evenings and weekends